Executive Assistant C-suite

2 weeks ago

Singapore TOP INTERNATIONAL HOLDING PTE. LTD. Full time

Job Responsibilities:

  • Provide all administrative support for C-Suite
  • Diary management including both internal and external meetings, face to face and virtual
  • International travel plans, detailed itineraries, and accommodations, visas, meeting rooms and restaurant coordination
  • Involved extensively in event planning and execution for company internal events and international client visits. Your role will require regular interaction with external event vendors and suppliers as well as other assistants (internal and external)
  • Oversee video calls which include managing the waiting room, agenda, participants, and presentations. Preparing minutes and follow up subsequently
  • Attend meeting and networking events with C-Suite when required
  • Prepare C-Suite before all networking sessions, archiving all the contacts in outlook and camcard
  • Build and maintain strong relationships with internal and external stakeholders, including executives,, senior management, middle management, employees, clients, vendors and partners
  • Assist with special projects and initiatives, coordinating crossfunctional teams and contributing to the achievement of the success of organisational goals and objectives
  • Conduct research and gather information to support decision making processes and strategic planning
  • Draft, edit, and format reports and presentations
  • Maintaining the current filing and database system, and looking for ways to improve current systems
  • Other adhoc duties as and when required

Requirements:

  • High degree of discretion, confidentiality, professionalism, and exceptional attention to details
  • Ability to anticipate the needs of the C-Suite
  • Proven track record in providing Executive Assistant support for C-Suite
  • Strong organizational, Track record in executing a range of events and projects
  • Excellent selfstarter, resourceful, capable of work independently
  • Clear communicator, strong organizational, planning and multitasking abilities, able to manage conflicting priorities
You will thrive in a dymanic environment accuracy, hard work and flexibility are imperative

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