Admin Executive
2 weeks ago
COMPANY DESCRIPTION
Kaplan is one of the world's largest and most diverse education providers with over one million students globally. Headquartered in US, Kaplan is part of Graham Holdings (formerly The Washington Post Company) and is its largest subsidiary.
Kaplan in Singapore has students from over 35 countries and regions.
As a Lifelong Integrated Learning Partner, we offer over 450 academic programmes for higher learning and professional certification courses for skills development, providing opportunities for individuals to always stay relevant.
To date, these opportunities have benefitted over 95,000 graduates.
We have a diverse team of individuals dedicated to our mission to help individuals achieve their educational and career goals, and build futures, one success story at a time.
At Kaplan, we provide a stimulating and professional working atmosphere with plenty of room for initiatives and growth.
DESIGNATION :
Admin Executive (Lecturer Management)
RESPONSIBILITIES
Pre-Class Preparation
- Nominate lecturers and submit their details to Academic Board delegate/s and/or Universities for approval
- Assign lecturers and liaise with them on their teaching schedules
- Ensure work orders / contracts adhere to the updated version; Prepare work orders / contracts and send them out for signing via econtract on time
- Conduct admin induction for new lecturers
- Tag lecturers' names and print timetables (in PDF format) using CELCAT
Performance Management of Lecturers
- Collect and manage pertinent faculty data. Input and maintain data relating to research expertise, education and employment history for new and current faculty members; maintain biographical profiles and other pertinent career development information
- Conduct regular reviews to evaluate the performance of lecturers; Provide constructive and timely feedback on their performance; arrange intervention session between Academics and lecturers for those that are underperforming
- Assist in managing the lecturer database, performance and training records
Provide administration support to the Manager
- Assist to arrange new faculty orientation/induction
- Collaborate with Academic/Examination Boards and other departments on academic matters
- Assist to resolve issues relating to lecturers and student matters
- Help to reach out to Program Management and Exams Office Teams to obtain feedback on faculty performance
Coordinate Academic and Social Activities
- Assist to arrange academic events, activities or programs e.g. appraisals, forum sessions
- Coordinate workshops/training and mentoring initiatives
- Identify and coordinate the nomination of faculty members eligible for awards
Assist to handle Lecturers P-File and CPE Registration
- Prepare lecturer datasheet for CPE Registration at least 10 days before the first lesson
- Help to prepare Quarterly Academic Lists to be uploaded on the Kaplan's website
Additional Responsibilities
- Contribute towards building an effective and collaborative team
- Work with Team Manager to identify areas for improvements
- Contribute to efficiency and service standards
- Any other reasonable duties as commensurate with the position
QUALIFICATIONS
Minimum Diploma Holder
OTHER INFORMATION
Strong team player
Committed, reliable and proactive approach
Proven administration experience
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