Import Export Administrative Assistant

2 weeks ago


Singapore LOGISTICS 9 PTE. LTD. Full time
Logistics 9 Pte Ltd


With over 20 years of operation, Logistics 9 Pte Ltd is a leading logistics and Import/Export firm based in Singapore, China, and Hong Kong.

We are currently seeking an Administrative Assistant to support our Import/Export Manager and help streamline our operations.

Start date:
Immediate


Essential Requirements:

  • Fluent in English and Chinese (written and spoken). Spanish is a bonus
  • Minimum of 12 years of experience in import/export documentation and shipping practices.
  • Excellent communication skills in both English and Mandarin.
  • Proficient in using Excel and familiar with ERP systems (training provided).
  • Positive working attitude with the initiative to learn and adapt quickly.
  • Ability to work independently, demonstrating responsibility, reliability, and a strong work ethic.

Job Details:

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Work Schedule: Monday to Friday, 9am-6pm (Saturday, Sunday, and Public Holidays as per standard)
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Location: 2 minutes walk from Farrer Park MRT (City Square Mall exit)
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Job Type: Full-time (Flexible work arrangement possible, please inquire)
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Salary: $1, $2,500.00 per month

Job Scope:

Responsibilities:

  • Assist the Import/Export Manager with daily tasks and coordination.
  • Coordinate with factories through QQ/WeChat and other communication tools.
  • Maintain and organize files properly on the company NAS drive.
  • Prepare quotation sheets for clients using Excel and ERP systems.
  • Generate and manage sales orders, proforma invoices, purchase orders, and other necessary documents.
  • Prepare and handle shipping documents, including booking orders, quotations, invoices, packing lists, delivery orders, and profit tables.
  • Verify factory contracts, loading plans, and client instructions.
  • Perform general administrative duties to support office operations.
  • Enter data accurately into the company ERP system.
  • Liaise with freight forwarders to ensure timely delivery of products to both local and international customers.


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