Senior Project Coordinator

2 weeks ago

Singapore Conservation International Full time

Senior Project Coordinator
Conservation International protects nature for the benefit of humanity.

Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people.

With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.


POSITION DESCRIPTION - This position is based in Singapore


Provide administrative and organizational support for a conservation-related program or project including administrative support to the Director and/or senior staff.

Organize conference calls, team/committee meetings, trainings, workshops, social events and manage agendas, logistics, minutes, and reporting. Manage travel arrangements and the department calendar. Support training and learning events including communications, travel logistics, venue oversight, and processing travel reimbursements and related event expenses. Support overall program communications including drafting memos, presentations, conducting and compiling research. Maintain the program website and post documents, fact sheets, FAQ, and related information updates.

Responsibilities

  • Supporting the Founding Managing Director and core Great Peoples Forest (GPF) team with administrative tasks and internal operations such as file management.
  • Supporting grant management, stewardship, and coordinating contact with Founding Implementing Partners.
  • Taking minutes and recording actions from meetings, tracking project actions, following up with team members for updates, and recording this in a project tracker.
  • Diary management, organizing team meetings, and organizing board meetings for the GPF Executive.
  • Supporting and coordinating inperson meetings and events (e.g. partner convenings at least 4x a year), including collating agendas and attendee lists, booking travel, accommodation, and meeting rooms.
  • Support with fundraising bids.

WORKING CONDITIONS

  • Typical office environment. May need to work extended hours as needed.
  • Work across different time zones in the Asia-Pacific region.
  • This is a fixedterm assignment, expected to be 2 years.
  • This position follows a hybrid work structure, working some days from the office and some remotely. Guidance will be shared during the interview process.

QUALIFICATIONS

Required
years of related work experience, preferably in the conservation, NGO, or advocacy arena.

  • Strong written and verbal communication skills. Solid attention to detail and proofreading skills.
  • Ability to function well in a multicultural, diverse, and fastpaced work team environment.
  • Comfortable managing multiple duties and adapting to changing priorities.
  • Service focus. Courteous, tactful, and proven ability to work effectively with others.
  • Ability to work under general supervision and take initiative to solve problems under the supervisor's direction.

Preferred

  • Highly organized.
  • Proactive, with the ability to take ownership of tasks.
  • Collaborative and confident, with the ability to coordinate a range of team members.
  • Strong relationship skills and appreciation for different cultural norms and practices.
  • Strong attention to detail, with the ability to proof, format, and standardize documents such as grant agreements, meeting agendas, funding proposals, minutes, and action trackers.
  • Experience working with senior leaders and can multitask.

See all Conservation International Career Opportunities HERE*****Conservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.

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