Receptionist

2 weeks ago


Singapore HERBERT SMITH FREEHILLS LLP Full time

Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability.

That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need.

It's about ensuring that every space around our global network serves its purpose effectively, whether that's an office, a breakout area or a conference room.


The opportunity


Reporting to the Operations Manager, the Receptionist is expected to provide administrative support in a timely and responsive manner to internal staff across HSF as well as external visitors to the HSF Singapore office.


The role will involve:

  • To be responsible for overall reception duties in a professional manner including receiving clients and visitors and answering visitor inquiries.
  • Answering, screening and directing incoming calls to the appropriate person, and if necessary, to take messages accurately and forwarded the messages on a timely basis.
  • Maintaining high standards of presentation in the reception area, lobby and other public areas.
  • Supporting high level of client service F&B requirements. Serving coffee, tea or other drinks to guests and visitors when required.
  • Managing efficient scheduling of the conference rooms calendar.
  • Work with cleaner to maintain a tidy appearance of the conference rooms before and after use, including the replenishment of stationery.
  • Ensuring all meeting connections go smoothly
  • Learn and be wellversed with meeting rooms equipment and updating wifi passwords
  • Handling reprographics requests for clients in the conference rooms.
  • Ensuring all incoming mail is distributed promptly.
  • Maintaining a Visitor/Contractor Pass log to document the issuance of visitor/contractor passes and, to follow up with a daily review of the log.
  • Arranging laundry for events requirement.
  • Support event logistics
  • Arrange photo shoot for new joiners.
  • Admin tasks such as
  • Printing and binding
  • Ordering of supplies of whole office
  • Preparing invoices
  • Other ad hoc duties as required.

Skills, experience & qualification:

  • A minimum of 2 years' relevant working experience preferably in a professional services environment.
  • Excellent interpersonal and customer service skills.
  • Strong telephone manners and communication skills.
  • Ability to work in a highly collaborative team environment.
  • Flexible to work after hours and on weekends/public holidays if required.
  • Good command of English.
  • Proficiency in MS Office and Chinese word processing

  • Receptionist

    2 weeks ago


    Singapore ALKANAAH INTERNATIONAL TOURS & TRAVEL PTE. LTD. Full time

    Alkanaah International Tours and Travel has been the appointed GSA for Saudia Airlines for many years. Saudia is a world class airline and is ranked a Five-Star Global Airline.We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.As a Receptionist, you will be the first point...

  • Receptionist

    2 weeks ago


    Singapore FSS PTE LTD Full time

    We are a well-established busy family hair salon located at Orchard Road looking to hire a Receptionist to manage the front-of-house.The role requires the Receptionist to:Greet customers in a friendly and cheerful manner. Register walkin customers and direct to their preferred hairstylist in a timely manner. Perform cashier and administrative duties. Answer...

  • Receptionist

    2 weeks ago


    Singapore POLYGEMS (PG) DENTAL CARE (YISHUN) PTE. LTD. Full time

    **Roles & ResponsibilitiesWe are looking for a part-time receptionist and the remuneration is based on an hourly basis.Requirements: Prefer to stay near to Yishun Outlet Parttimer Computer literate Must have good customer service Hourly ratedJob Responsibilities & Duties: Receptionist duties at the front counter including answering phone calls, booking...

  • Receptionist

    2 weeks ago


    Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time

    Roles & ResponsibilitiesJob DescriptionReceptionistThe Receptionist will be stationed at our main reception office at Metropolis Tower 1 Level 21. The Receptionist supports the office operations by providing excellent customer service and ensuring acomfortable and welcoming environment to both internal and external stakeholders.Maintain a tidy and organized...

  • Receptionist

    2 weeks ago


    Singapore SINGAPORE SALVAGE ENGINEERS PTE LTD Full time

    **Responsibilities: - * Greeting visitors Answering phone calls Customer service Administrative support Maintaining reception area Handling general inquiries or requests to the departments or personnel Maintaining visitor logs, call logs, and other records as required by Company Technical proficiency using office equipment to perform tasks efficiently...

  • Receptionist

    2 weeks ago


    Singapore SUNGLO MANAGEMENT PTE. LTD. Full time

    We are a finance company looking for a friendly, organized, and customer-oriented office receptionist to be the first point of contact for our company. Greet and welcome visitors and clients warm and professionally. Answer, screen and forward incoming phone calls Provide accurate information and address inquiries about the company's services and products...

  • Receptionist

    2 weeks ago


    Singapore GREENSAFE INTERNATIONAL PTE. LTD. Full time

    Responsibilities: The receptionist is responsible for handling incoming mail and faxes within the office. Franking postal mails and dispatch franked mails to the nearest Post Box, send registered mails to the Singapore Post Office as required. Receiving and signing documents/parcels from courier companies and engaging courier services online to assist staff...

  • Receptionist

    2 weeks ago


    Singapore Systems on Silicon Manufacturing Full time

    Advertised on : 03 May 2024 | Closing Date :01 Aug 2024_SSMC (Systems on Silicon Manufacturing Company Pte. Ltd.), is a Joint Venture between NXP and TSMC. We offer flexible and cost effective semiconductor fabrication solutions by maintaining fully equipped SMIF cleanroom environment, 100% equipment automation and proven wafer-manufacturing processes.At...

  • Receptionist

    2 weeks ago


    Singapore RANDSTAD PTE. LIMITED Full time

    Roles & ResponsibilitiesOpen PositionLocation: Raffles PlaceLeading Financial ClientAbout the CompanyCentrally situated in the bustling city area, our client is a key player in the financial sector. They are currently seeking a receptionist to provide support to an APAC Lead in managing day-to-day operations. Your assistance and coordination within the team...

  • Receptionist

    2 weeks ago


    Singapore EDUCARE HUMAN CAPITAL PRIVATE LIMITED Full time

    **About us: **Primary Function: As a Receptionist, you will be the first point of contact for our clients, partners, and visitors. Your role will be crucial in creating a positive and welcoming environment, ensuring smooth communication, and maintaining the overall professional image of our company.Your responsibilities will include: Greeting and welcoming...

  • Receptionist

    2 weeks ago


    Singapore M & S SOLUTIONS PTE. LTD. Full time

    Receptionist needed urgently ,must be able to do OPERA System, Preferably work in Hotel before.must be able to speak well, handle customers, front desk experience.6 days week / 8hrs daily.7 days paid annual leave, 14 days paid medical leaveSalary $2,000 to $2,500.


  • Singapore VISTA ASIA TRADING (SG) PTE. LTD. Full time

    We are seeking a professional and courteous receptionist to join our team. The receptionist will be responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling inquiries, and ad-hoc duties as required.Key Responsibilities: Greet and welcome guests and direct visitors to the appropriate...

  • Receptionist

    2 weeks ago


    Singapore People Profilers Full time

    Job Description:Industry: AutomotiveLocation: WestSalary: Up to $3,000Receptionist (For luxury car brand)Job descriptions: Handle phone calls, answer general enquiries. Greet, check in and announce customers arrival. Managing the Sales Executive turn system. Ensuring showroom is tidy and orderly. Ensuring display cars (interior and exterior) are in good...

  • Temp Receptionist

    2 weeks ago


    Singapore DIS MANPOWER PTE. LTD. Full time

    Roles & ResponsibilitiesTemp Receptionist x 2 paxJob Scopes:Data entryFilingAssist receptionist duties such as transferring of calls, direct customer to the respective CS and etcOther adhoc duties as assignedOther information:Working hrs: Monday to Friday (8.30am to 6pm)Rate: $12 per hour (up to $2300 per mth)Work location: Orchard (Nearest MRT:...

  • Receptionist

    2 weeks ago


    Singapore PINNACLE MARINE (SINGAPORE) PTE. LTD. Full time

    Receptionist duties Responsible for the upkeeping of meeting rooms, reception area and pantry Answering, screening and directing all incoming call to the appropriate personnel Provide efficient and courteous reception services at the Reception Counter Management and distribution of incoming/outgoing mail and courier items Updating of staff's phone record...

  • Receptionist

    2 weeks ago


    Singapore CREDIT AGRICOLE CORPORATE AND INVESTMENT BANK Full time

    Roles & Responsibilities Greet and welcome guests and visitors as soon as they arrive at the office Direct visitors to the appropriate person, office and meeting room Answer, screen and forward incoming phone calls Ensure the tidiness of reception area and meeting rooms, and with all necessary stationery and material Maintain office security by following...


  • Singapore VET CENTRAL PTE. LTD. Full time

    We are recruiting veterinary receptionists.The main roles and responsibilities of the receptionist are: Scheduling appointments and answering the telephone Preparation and maintenance of medical records Admitting and discharging patients Over the counter sales Are selfmotivated, and possess a positive attitude in overcoming challenges Take pride in...

  • Bank Receptionist

    2 weeks ago


    Singapore The GMP Group Full time

    Location: CentralMonday to Friday (8.30 – 6 pm)Responsibilities:Greet and welcome guests as soon as they arrive at the officeAnswer, screen and forward incoming phone calls in a professional mannerUpdate calendars and schedule meetingsPreparing and maintaining the cleanliness of meeting/conference rooms.Assist in administrative duties when...

  • Receptionist

    2 weeks ago


    Singapore HL BUILDING MATERIALS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a professional and customer-oriented Receptionist to join our team in the Building industry. The ideal candidate will have 1-3 years of experience in a similar role, with a strong focus on providing excellent customer service and administrative support.Responsibilities:Greet and welcome visitors in a professional and...

  • Clinic Receptionist

    2 weeks ago


    Singapore PURE ORIGIN TCM PTE. LTD. Full time

    Clinic Receptionist:Paya Lebar area - 11 Tanjong Katong roadPure Origin TCM ClinicSGD 2,000 - SGD 2,600Job Description: Handling difficult patients and complaint cases Ad hoc duties assigned by Doctor/Manager 6 days offday in a month We are looking for someone with the following skill(s) or attribute(s):1. Ability to communicate clearly and succinctly 2....