Food & Beverage Admin Executive

3 weeks ago


Singapore CAPELLA HOTEL, SINGAPORE Full time
Roles & Responsibilities

Position Overview

The Food & Beverage Admin Executive is responsible for providing secretarial, administrative and logistical support to the Executive Assistant Manager, Food & Beverage. The individual will be required to analyse and work with financial numbers related to Food & Beverage departments.

The Role

Food & Beverage Coordination

  • Provide administrative support and prepare business communications for Executive Assistant Manager, Food & Beverage
  • Prepare correspondence, presentation deck and daily reports
  • Monitor, screen, respond to and distribute incoming communications and correspondences
  • Handle enquires and follow up on menu requests
  • Organizing and maintaining files and records
  • Planning and scheduling meetings and appointments
  • Record, transcribe and distribute minutes of meetings
  • File and retrieve documents, records and reports
  • Arrange and co-ordinate meetings and Food & Beverage promotion events
  • Review operating practices and implement improvements where necessary
  • Provide guidance and assistance to all Food & Beverage colleagues on such reimbursements and submission procedure
  • Negotiate contracts with vendors for Food & Beverage
  • Assist in budgeting and forecasting for Food & Beverage
  • Monitor stock levels and order supplies in Food & Beverage departments

Talent Profile

  • Minimum Diploma qualification
  • Minimum 1 year experience in Food & Beverage administration or operations
  • Knowledge of food and beverage, local health and safety regulations and HACCP
  • Strong organizational and problem-solving skills
  • Ability to multi-task and prioritize tasks

Tell employers what skills you have

Ability to Multitask
Forecasting
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Administration
Data Entry
Accounting
Administrative Support
Budgeting
HACCP
Microsoft Word
Scheduling

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