Admin Assistant

4 weeks ago


Singapore NAVIG8 ASIA PTE. LTD. Full time
Roles & Responsibilities

The role

We're looking for an individual to work within a dynamic shipping company. The position offers the opportunity to learn & develop, providing ‘front of house’ duties, general office administration, and housekeeping within the office.


Summary of responsibilities


Guest Management

  • Maintaining professional, clean, and welcoming office facilities for external and internal meetings.
  • Coordinate desk setups for overseas visitors and new joiners.
  • Administration of all access passes for new joiners and visitors.
  • Welcoming visitors/ guests and providing refreshments
  • Organize contractors / vendors appointments
  • Answer and manage multi-line telephone system
  • Attend to all courier and dispatch requirements for both incoming as well as outgoing posts

Office Administration

  • Coordinate bookings of meeting rooms and maintain overall cleanliness of the meeting rooms and reception area.
  • Maintain supplies of the Office Pantry, corporate stationery and business cards
  • Ensuring that the pantry area is well stocked and tidy
  • Liaising with building management on facilities issues as required
  • Maintaining office documentation & filing of corporate & trade agreements
  • Assist with organising of office social events, staff engagement activities, training, meetings and events.
  • Assisting with non-confidential HR paperwork as required

Travel Administration

  • Assisting with office travel and accommodation arrangements at comparative prices and within the company group policy guidelines
  • Assisting with the documentation required for visa application for all visitors and staff travelling
  • Administration of Senior Commercial and management business expenses as required.

Finance Administration

  • Prepare and assist with intercompany reconciliations
  • Assist with coordinating and sending bunker delivery notes

Any other ad-hoc duties as assigned.


Skills and experience

  • Prior experience in an administrative function will be beneficial;
  • Strong attention to detail;
  • Highly organised;
  • Uses initiative;
  • Experience in making travel arrangements;
  • Resourceful.

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Strong Attention To Detail
Travel Arrangements
Housekeeping
Inventory
Administration
Data Entry
Office Administration
Administrative Support
Microsoft Word
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