Senior Executive

2 weeks ago

Singapore MOSQUE-MADRASAH-WAKAF SHARED SERVICES Full time
Roles & Responsibilities

JOB DESCRIPTION

The Senior Executive / Executive, Procurement, supports the Senior Manager/Manager in managing procurement activities for the MMWSS and MMWZ sectors. Key responsibilities include implementing procurement strategies, ensuring policy compliance, managing vendor relationships, and leading procurement projects. Strong analytical and communication skills are essential for success in this role.


Procurement Strategy and Processes


  • Assist in developing and implementing procurement strategies that align with organisational goals
  • Manage the tendering process, including reviewing documents, advertising opportunities, and evaluating submissions


Contract and Policy Management


  • Oversee contract negotiation, drafting, and execution to ensure alignment with organisational requirements
  • Ensure compliance with procurement policies and regulations, conducting regular audits as needed


Budget Management


  • Monitor procurement budgets and expenditures, ensuring purchases align with financial policies and stay within approved budgets.


Stakeholder Collaboration and Training


  • Collaborate with internal stakeholders to understand procurement needs, support cross-functional projects, and provide guidance on procurement processes.
  • Design and deliver training programmes for staff on procurement best practices and procedures.


Reporting and Analysis


  • Prepare procurement reports and presentations for senior management, highlight performance metrics and recommendations for improvement.


Continuous Improvement


  • Identify and implement process improvements to enhance procurement efficiency and effectiveness.


Additional Responsibilities


  • Undertake any other duties as assigned by the Reporting Officer or Management Committee


JOB REQUIREMENT

  • Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients)
  • A minimum of 5 years of experience in procurement or supply chain management, with at least 2 years in a supervisory or managerial role. Experience in the nonprofit or public sector is advantageous.
  • In-depth knowledge of procurement processes and best practices.
  • Excellent contract negotiation and management skills and understanding of procurement regulations.
  • Strong analytical and problem-solving skills.
  • Effective communication, interpersonal skills for stakeholder engagement and training and mentorship capabilities.
  • Strong organisational skills and time management.
  • Proficiency in procurement software and tools, as well as the Microsoft Office Suite.
  • Innovative thinking and adaptability to align procurement strategies with emerging trends and organisational changes.

1 year contract, convertible to permanent position.


Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients)


We regret to inform that only shortlisted candidate will be notified.


Interest candidates can send your CVs to : hr@sharedservices.sg


Tell employers what skills you have

Vendor Relationships
Management Skills
Microsoft Office
Budget Management
Interpersonal Skills
Public Sector
Strategy
Stakeholder Engagement
Procurement
Adaptability
Time Management
Audits
Supply Chain Management
Tendering
Contract Negotiation

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