Facilities Events Coordinator, Ang Mo Kio

Found in: beBee S SG - 4 weeks ago


Singapore CBRE Full time

DUTIES & RESPONSIBILITIESEvents

  • Primary Coordinator for conferences and big group events
  • Liaise with the requestor/user to support the development of and understand the requirements for each event.
  • Maximizing meeting space utilization by supporting the reservation and meeting space management process working with customers and the team to effectively use meeting space including addressing space conflicts and negotiating space needs.
  • Supporting day-of execution including coordination with team/vendors, last-minute logistical needs, ensuring effective set-up/execution of event, and providing course correcting instructions/directions, when needed.
  • Managing and fostering relationships with team/vendors and other key stakeholders through effective communications, collaboration, and engagement.
  • Performing post-event duties such as expense processing, event success assessments, and assisting in collecting feedback from requesters.
  • Generate and track reports for meeting rooms, events, and calls.

Operations

  • Manage general administrative/soft services activities such as Janitorial, etc., and any other duties as assigned.
  • Inspect the office every day to ensure all office equipment works properly.
  • Ensure the day-to-day operations excellence for sites under your management and coordination.
  • Day-to-day “Operational” Management of vendors to ensure required vendors are assigned within SLA response time, to attend to facilities requests, and to ensure No “Downtime” on critical items and/or escalated customer complaints.
  • Ensure all Facilities related documentation is filed and inventoried properly at the site.
  • Make sure a timely submission of invoices from the vendor to the finance department and payments are made on time.
  • Other ad-hoc tasks are assigned from time to time depending on business requirements.
  • Follow department policies, procedures, and service standards.
  • Assist and actively participate in the Annual events such as Fire Drills, Annual shut down, etc.

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