Aftermarket Administrator, Facility Support

Responsibilities:

• Reception duties:Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner
  Provide timely responses to queries or request
  Greet visitors’ arrival at NOV Reception, provide information and safety induction and announce visitors to company employee
  Prepare and issue Door Access Control cards.
  Prepare welcome board for visitors
  Prepare slides/videos to be played in the screens within the facility
  Ensure knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for visitors and on-site staff - maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction and facility evacuation participation.
  Sort outward mail including DHL packages and incoming mail for distribution.
  Provide timely responses to queries or requests from customers, suppliers and public.
  Assist in facility maintenance when required
  Schedule meetings and maintain facility calendar
  
• Organise and arrange transport, lunches, accommodation as required for visitors and employees.
• Provide Executive support
• Provide remote facility support to other 2 facilities in Singapore
• Administrator for corporate mobile users, review monthly bill.
• Order and maintain stationery levels / pantry supplies for all departments within NOV.
• Filing of documents in Rigdocs
• Purchase Requisition and PO receiving.
• Admin back up support and carry out any other relevant duties as assigned

Requirements:

• Has O Level or above relevant business qualifications or equivalent
• Computer and Microsoft Office knowledge (including being able to create short videos/slides)
• Excellent Communication skills
• Experience of reception and administrative functions desirable but not essential as training will be provided.

Strategic

• Able to understand the business needs and drivers.
• Delivers solutions and decisions that are effective and constructively impact both NOV and our customer’s organization.

Operating

• Adept at exercising good judgement (sometimes with incomplete information) whilst being constrained by tight deadlines.
• Able to apportion time effectively to complete tasks.
• Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks.
• Able to define, work within and improve business processes whilst exercising good judgement based on immediate and future business needs.
• Will be energized by challenges and drawn towards opportunities.
• Confident and professional when representing the company in person and in writing.
• Imbued with a strong sense of customer focus (internal/external)
• Committed to self-improvement and development through the role to achieve career goals.
• A candid team player who collaborates with peers to solve problems.
• Is known to consistently adhere to ethical principles and expects others to follow suit