Executive Assistant
Found in: beBee S SG - 1 month ago
Executive Assistant – In this new role, you will be responsible for provides administrative support at an executive level within the company. The main tasks of an executive assistant are handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings.
You Will:
- Being the point of contact for general communications with the executive officer
- Provide full range of secretarial/ administrative support to the executive officer
- Review, screen and prioritize all calls, mails and correspondence
- Handle all private and confidential matters of top management
- Making travel arrangements for the executive officer they work for and keeping track of their itineraries.
- Planning and scheduling meetings
- Recording the meeting notes (if required)
- Researching and organizing data to represent the senior management, which may include directors, executives, and committees
- Compiling expense reports
- Providing complete administrative support & business report tracking
- Any other duties as assigned
You Bring:
- A diploma or bachelor’s degree in business administrative, business management or a related field
- Minimum 3 years and above working experiences as Personal Assistant /Secretary / Administrative support
- Strong coordination, organization, interpersonal, time-management skills
- Ability to pay attention to details
- Ability to multitask
- Self-motivated, independent and team player
- Able to work in a fast-paced environment
- Excellent written and verbal communication skills
- Proficient in using technical tools and software such as the Microsoft Office Suite, especially text processing software, Excel spreadsheets & Power point presentation.
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