Executive Assistant

Found in: beBee S SG - 1 month ago


Singapore hktservice Full time

Executive Assistant – In this new role, you will be responsible for provides administrative support at an executive level within the company. The main tasks of an executive assistant are handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings.

 

You Will:

  • Being the point of contact for general communications with the executive officer
  • Provide full range of secretarial/ administrative support to the executive officer
  • Review, screen and prioritize all calls, mails and correspondence 
  • Handle all private and confidential matters of top management
  • Making travel arrangements for the executive officer they work for and keeping track of their itineraries.
  • Planning and scheduling meetings
  • Recording the meeting notes (if required)
  • Researching and organizing data to represent the senior management, which may include directors, executives, and committees
  • Compiling expense reports
  • Providing complete administrative support & business report tracking
  • Any other duties as assigned 

 

You Bring:

  • A diploma or bachelor’s degree in business administrative, business management or a related field
  • Minimum 3 years and above working experiences as Personal Assistant /Secretary / Administrative support
  • Strong coordination, organization, interpersonal, time-management skills
  • Ability to pay attention to details
  • Ability to multitask
  • Self-motivated, independent and team player
  • Able to work in a fast-paced environment
  • Excellent written and verbal communication skills
  • Proficient in using technical tools and software such as the Microsoft Office Suite, especially text processing software, Excel spreadsheets & Power point presentation.


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