Event Co Ordinator

1 month ago

Singapore Sight Pte Ltd Full time

INTERNSHIP EVENT COORDINATOR 

ROLE DESCRIPTION

WHO ARE YOU?

The Event Coordinator Intern has specific responsibility as directed for the assigned tasks that are essential to delivery of a project, from brief to execution. 

Working as part of the production team, the Event Coordinator is a vital piece in the pre-production process which Sight follows to bring truly memorable experiences to life and works very closely with a multitude of colleagues, partners, suppliers and of course clients.

The Event Coordinator should possess exceptional time and project management skills, as well as passion and agility, to ensure success. The Event Coordinator works closely with the the Executive Producer, Senior Producer and Producers in actively supporting client relationships and growing revenue by acting as a supportive and process driven safe pair of hands trusted within the team for the very foundation processes that deliver our work.

The role is a vital key within the project team to ensure that all work – from creative concepts to logistics and technical – delivers against agreed objectives and budget parameters and surpasses clients’ expectations.

ACCOUNTABILITIES

Leadership: Lead processes and tasks as directed, also directs and manages vendors.

Business Development: Where required, support the Founder and Senior team with developing pitches including costings as directed or specific vendor & production tasks. 

Production Management: Understand the brief, taking direction from the Executive Producer and Senior Producer of the project and completing the required tasks for the smooth function of the pre production and onsite processes.

Collaboration: Work with various team members and departments including Creative, Technical and Senior Management to deliver projects (as directed).

Communication: Ensure clear communication to the vendors and team as directed for responsibilities, scope, budget, schedules etc. This may also be to clients in the case of travel, speaker arrangements etc.

Meetings: Support the regular client and team meetings (setting of) agendas, notes and actions post meetings as directed.

Admin & Support: Action vendors and payments inc PO, Invoice, Accounts as needed or directed. Expenses/Office assistance where needed as well as meeting cadence, admin confirmations and other operational tasks.

Standard Operating Procedures: Implementation and strict adherence of the Sight handbook and templates and processes as inducted.

WHO YOU ARE

You are a highly motivated individual who is passionate about event management and coordination. You are willing to learn, with a keen eye for detail, quality management, production experience, time management and ready to embrace learning and growth in your role.

Outgoing, friendly, sense of team spirit, confident and dedicated to event management.

You understand the importance of and are learning good project management, administration, organisational and communication skills, as well as good attention to detail.

Willing to travel onsite to events across Singapore. 

You have an excellent working knowledge of MS Office and Google Suite including Drive, Mail, Sheets and Slides.

Writing and communication skills, developing from good into definitive for the industry, keen to learn and engage further in communications.

You are unfazed by tight deadlines, multiple projects and conflicting priorities and remain calm and collected under pressure.

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