Personal Assistant

Responsibilities:

• Provide full spectrum of Personal Assistant and administrative support to Operations Manager.
• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.
• Ensure office administration and operations operate smoothly by taking meeting minutes, coordinating and organising meetings, manage calendars and travel arrangements.
• Organize and maintain files and databases in a confidential manner.
• Manage communication including emails and phone calls. Keep paperwork, records, files and documents organised.
• Managing and updating inventory records, handle the processing of all orders with accuracy and timelines.
• Involvement in the development and implementation of business policies and different administrative procedures.
• Ad-hoc duties allocated by Operations Manager.

 Requirements:

• Candidate must possess at least GCE ‘O’ Level or equivalent, minimum 5-8 years relevant working experience.
• Proven work experience as a Secretary or Administrator, proficient in Microsoft Office applications.
• Good Interpersonal skills, with exceptional analytical, able to communicate clearly and concisely, both in written and verbal formats. Meeting different expectations, and being able to predict, understand and manage own and others’ emotions is the key part of successful communication. Possess good working attitude, reliable, flexible, enthusiastic, helpful and self-motivated.
• Positive, proactive with strong organizational skills, ability to prioritize work, meticulous and attention to details and high accuracy of work, result oriented focus.
• Discretion, integrity and loyalty, coupled with trustworthiness and reliability in all communications regarding the supervisor or the company in handling sensitive and confidential information.
• Multitasking skills, able to meet many deadlines that demand immediate attention. Able to handle multiple tasks and challenges at once. A great problem solver, ability to work independently with minimal supervision.
• Resourcefulness to make the impossible possible by anticipating and taking appropriate action and using all the available resources at hand to find the best solution.
• Ability to be a team player, works effectively with various levels within an organization, including senior-level leadership, professionals and staff and quickly build relationships.
• Preferably candidates who are bilingual (preferably Mandarin) will have an advantage.

 Interested candidate with the above qualification and experience, kindly forward your details resume in MS Word format. Please include the following information in your resume:

• Expected salary;

• Last drawn and/or current salary;

• Reasons for leaving current and/or previous employment; and

• Date of availability and/or Notice Period.

 All application will be treated strictly confidential and only shortlisted candidate will be notified.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Afternoon, Morning
  • Friday: Afternoon, Morning
• More than 4 years of relevant work experience required for this role
• Working rights required for this role