M48876 TC

M48876 TC -C(F35)Position Tittle : Admin Assitance  (PR / Local)Working Hour:  9am - 6pm Working Day: Mon – FriWorking Location : Bukit Merah Industry :Distributor in luxury goodsBasic Salary Range:  $2,200 - 2,800Benefits: Variable Bonus (Subject to performance), Annual leave, Public Holiday, Sick LeavePlacement Fee : 10% ~ 12 % l GP: 30d l PT : 30DJob Descriptions:• Provide administrative support to the office manager, including managing calendars, scheduling meetings, and handling correspondence.• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.• Manage office supplies inventory and place orders as necessary.• Coordinate with vendors and service providers.• Assist in the onboarding process for new employees, including setting up workstations and ensuring all necessary paperwork is completed.• Help organize office events, such as meetings, team-building activities, and celebrations.• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.• Assist in budget preparation and monitoring, including tracking expenses and processing invoices.• Track foreign exchange rates for currency conversions.• Maintain daily and monthly expense records.• Compile and submit GST reports to the accountant every quarter.• Reconcile transactions and ensure the accuracy of financial records.• Assist with filing and scanning of documents.• Book flights and hotels for the director and other staff as needed.• Schedule meetings with counterparts and other stakeholders when necessary.• Issue invoices and purchase orders.• Track accounts receivable from customers and accounts payable to suppliers.• Handle all other administrative tasks as required by the office manager.Requirements:• Proven experience as an administrative assistant, office administrator, or similar role.• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).• Excellent organizational and time management skills.• Strong verbal and written communication skills.• Attention to detail and problem-solving skills.• Ability to multitask and prioritize tasks.• Knowledge of office management systems and procedures.• Discretion and confidentiality.• Diploma or equivalent qualification in office administration or related field.
Summary of role requirements:

• Flexible hours available
• 1 year of relevant work experience required for this role
• Working rights required for this role

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