HR & Admin Assistant

Job Description

Roles & Responsibilities

• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources Executives
• Compile and update employee records (hard and soft copies)
• Maintain and update employees’ records for new hires, terminations, leave records, training records, etc
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist our HR recruiters to source candidates and update our database
• Coordinate communication with candidates and schedule interviews
• Assist in processing work passes application/renewal/cancellation/appeals and medical check-up arrangement.
• Preparation of HR-related documentation.
• Assist in onboarding and offboarding matters
• Other ad-hoc duties and admin jobs by management assigned from time to time

 Requirements

• Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position
• Proficiency in Microsoft Word, Excel and Outlook
• Basic knowledge of MOM labor laws
• Excellent organizational skills
• Strong communications skills
• Minimum N’ Level/ O' Level/Diploma qualifications
• Minimum 1-year of working experience
• Knowledge of Infotech system data entry will be an advantage

Other Requirements

• People-oriented, good communication and interpersonal skills
• High level of integrity, confidentiality, and accountability
• Excellent team spirit

• Looking for candidates available to work:
  • Monday: Morning, Afternoon, Evening
  • Tuesday: Morning, Afternoon, Evening
  • Wednesday: Morning, Afternoon, Evening
  • Thursday: Morning, Afternoon, Evening
  • Friday: Morning, Afternoon, Evening
• 1 year of relevant work experience required for this role
• Working rights required for this role
• Expected start date for role: 20 April 2024
• Expected salary: $1,500 - $1,800 per month