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Job Summary

Administration Officer is primarily responsible for supporting the company’s administrative functions which includes human resources, purchasing, logistics and office operations. You will ensure that all office administrative functions are coordinated to achieve high productivity within the company. This position is also key in ensuring the smooth running of the daily business’ operations of the Company.

Responsibilities and Accountabilities

· Liaise with Building Management in the implementation of Emergency Evacuation Plan. Manage and maintain the office facility, co-ordinate matters related to facilities such as repairs and maintenance, cleaning services and statutory compliance checks.

· Manage COO’s calender ,coordinate meetings and other secretarial supports.

· Support various departments in terms of specific tasks such as data entry, documentations, filing.

· Maintain the inventories and upkeep of pantry, stationeries and other equipment for the office.

· General housekeeping of the office environment, ensure reception and pantry are clean and in the proper condition for staff, clients, and guests at all times. Monitor the office environment for any additional needs to ensure the work setting is running well. Maintain an organized and safe workplace.

· Meet and guide visitors or guests, as they arrive and direct them to their appropriate location and prepare meeting room.

· Ensure smooth running of all administrative functions in SG office.

· Support the process for applying visas and work permits as applicable.

· Provide updates to HR department on policies or public announcement related to operation of the Singapore office. Example – fire drill, public holidays, covid lockdowns, etc.

· Support recruitment process example: advertising, communication with Ministry of Manpower, interview arrangements , documentations and etc.

· Oversee office expenditure, budget, policies, and procedures.

· Assist with ad-hoc assignments, report preparation, marketing activities, and event organization.

· Support the onboarding process for new hires, including preparing paperwork and organizing orientation sessions.

· Support finance in the reimbursement process for employee expenses, including verifying expense reports, receipts, and supporting documentation.

· Organize events and arrange for bookings, when needed for clients, team, or business partners.

· Coordinates and arranges business travels and accommodations for staffs including business visas and visitors when needed.

· Support procurement activities by sourcing for quotes from vendors or suppliers .

· Assist the Accountant in book-keeping and checking of vouchers

Amazon Papyrus is a leading specialty chemical and process solution provider to various industries in Asia. Founded in 2000 with headquarters in Hong Kong and an established presence in more than 14 markets, we have established ourselves as a trusted partner with a dedicated team of over 460 employees. Serving more than 350 customers in Asia and the Middle East, we provide customized products and applications to solve diverse challenges in sectors such as paper, pulp, viscose fiber technology, molded pulp, barrier coating for food packaging, and water management.

Our commitment to sustainability is at the core of our business operations as we strive to contribute to the UN Sustainable Development Goals (SDGs). We take pride in helping our customers achieve their sustainability goals while generating a significant return on their investment.

Please apply for the position through this platform or email to: hr@amazon-papyrus.com (kindly quote the position applied for on the subject heading.)

We are currently seeking high caliber candidates for the following position:

Administration Officer

Administration Officer is primarily responsible for supporting the company’s administrative functions which includes human resources, purchasing, logistics and office operations. You will ensure that all office administrative functions are coordinated to achieve high productivity within the company. This position is also key in ensuring the smooth running of the daily business’ operations of the Company.

Responsibility

· Liaise with Building Management in the implementation of Emergency Evacuation Plan. Manage and maintain the office facility, co-ordinate matters related to facilities such as repairs and maintenance, cleaning services and statutory compliance checks.

· Manage COO’s calender ,coordinate meetings and other secretarial supports.

· Support various departments in terms of specific tasks such as data entry, documentations, filing.

· Maintain the inventories and upkeep of pantry, stationeries and other equipment for the office.

· General housekeeping of the office environment, ensure reception and pantry are clean and in the proper condition for staff, clients, and guests at all times. Monitor the office environment for any additional needs to ensure the work setting is running well. Maintain an organized and safe workplace.

· Meet and guide visitors or guests, as they arrive and direct them to their appropriate location and prepare meeting room.

· Ensure smooth running of all administrative functions in SG office.

· Support the process for applying visas and work permits as applicable.

· Provide updates to HR department on policies or public announcement related to operation of the Singapore office. Example – fire drill, public holidays, covid lockdowns, etc.

· Support recruitment process example: advertising, communication with Ministry of Manpower, interview arrangements , documentations and etc.

· Oversee office expenditure, budget, policies, and procedures.

· Assist with ad-hoc assignments, report preparation, marketing activities, and event organization.

· Support the onboarding process for new hires, including preparing paperwork and organizing orientation sessions.

· Support finance in the reimbursement process for employee expenses, including verifying expense reports, receipts, and supporting documentation.

· Organize events and arrange for bookings, when needed for clients, team, or business partners.

· Coordinates and arranges business travels and accommodations for staffs including business visas and visitors when needed.

· Support procurement activities by sourcing for quotes from vendors or suppliers .

· Assist the Accountant in book-keeping and checking of vouchers

Requirements:

· Diploma holder in Business management or related disciplines.

· Knowledge in accounting and book-keeping.

· Energetic and proactive and able work at fast paced environment.

· Excellent people skills and presentation skills.

· Good command of written and spoken English and Chinese

· Must be familiar with Singapore regulations.

· Ability to define problems, establish facts, analyze situations and make decisions.

· Ability to interact at various levels.

· Excellent organizational and time management skills, with the ability to multi-task and prioritize tasks.

· Has basic experience in input of journals

· Has experience in checking of payment to invoices received from suppliers or claims from employees

· Good spoken and written in local language and preferably written and spoken capability in English and Mandarin.

· Good computer skills with capability in data analysis tools and presentation skills.

· Proficient in MS Office, including Word, Excel and Outlook.

We offer competitive remuneration packages including 5-day work week to the right candidates. Interested parties, please send detailed resume with present and expected salary and available date by e-mail to: hr@amazon-papyrus.com, Attn: Human Resources Department. Please quote position applied for on the subject heading of your email.

Personal data collected will be used for recruitment purpose only.